You plan your event for many days to run smoothly and you contact your co-workers and speakers on daily basis. You never know when you can face any kind of problem. Even the most experienced one can have problem during the event. So you need to prepare yourself before the event start so that any kind of problem can be solved before happening. Following are the ways that will help you in running your event without any problem:
- Be generous and think more
- Schedule walk-through few weeks before event
- Monitoring social media for any problems and complaints
- Reviewing event with someone uninvolved
- Take surveys and feedbacks
Be generous and think more:
There will always be some people who will fail to show up for your event. Even if they said they would be. But on the other hand there will be some people who will make their mind to join event at the last moment.So keeping these people in mind plan you event accordingly i.e. while ordering food, chairs or any other thing, order more than the required limit.
Through this you’ll spend some extra money but this will help you in ensuring that all the attendees are happy and the event will run smoothly.
Schedule walk-through few weeks before event:
You need to sit with everyone involved in planning the event and discuss problems you can face throughout the event. Make a list of all the things that you think can go wrong. Make different scenarios of problems which can be faced during the event.Try to solve these problems before they happen and suggest the possible solutions. There will be few problems that you will face during the event that you have already thought of. And if faced, you will be having no problem to solve them because you have already planned it.
Monitoring social media for any problems and complaints:
People love to tweet and post about the speakers and the content. On the other hand, few of them can have problems related to the venue and other details so you should be guiding them through social media.Try to solve all the issues immediately to make your event successful. This can be done by keeping the track of all issues through designating hashtags for the event on social media. So everyone can approach easily.
Reviewing event with someone uninvolved:
It’s always a great idea to cross check your work, same is in the case of event planning. After planning your event make sure to review your event planning ideas with someone not knowing anything about your event.So someone who knows nothing about your event will come up with some new idea you never thought of. It might even improve your event.
Take surveys and feedbacks:
You may have planned a very great and innovative idea but attendees will prefer some of the event features over other. so try taking feedbacks and go through surveys.By surveying attendees and using their feedback will help you in improving your event. This will help you in organizing and planning your event successfully.
What you think which kind of problems can be faced before and during the event and how they can be avoided. Do leave a comment below! 🙂